The Covid-19 pandemic brought about changes that necessitated the need to work remotely. That by itself presented a myriad of challenges, including cybersecurity-related issues due to heavy reliance on computers. Data breaches often cause a lot of havoc in any organization; thus, it is essential to set up measures that may help contain this. Thankfully, you can take steps that will ensure that these threats never become a reality for you. Here is a look at why data loss occurs, and risks and precautions to prevent data breaches while working from home.
Main Reasons why data breaches occur
You must learn about the most common data breaches and the methods you can use to mitigate these threats. Some of them are mundane and, if implemented well by remote workers, could make the difference on whether your data is secure or not.
Weak Passwords
Passwords act as a defence line, and if infiltrated, a hacker would have complete access to files. One of the best ways to lessen this threat is having strong passwords and regularly changing them. In the meantime, most people believe that including different characters is a good idea. Studies show that it takes 9 hours to crack them, whereas using 16 lowercase letters may take 224 million years to break. Coupled with the use of password managers doing this may help stop any data breach.
Malware
Malware entails intrusive and malicious software downloaded unintentionally (in most cases), which gives a hacker control over files. One may come across them through links and emails, making it impossible for a user to access files and data. Once installed, the malware takes control over the computer, and that may lead to ransom issues. This is where a hacker claims a ransom for them to give you access to your files.
These two are just some of the examples of how breaches occur. Also, someone may physically access the files, or at times they may use disgruntled employees to have access to unauthorized files. The goodness is that there is a solution to all of these threats, and you can implement them in your system.
Precautions to take to prevent a Data Breach
Cloud Computing
Cloud computing is one of the best ways to store data as the data can be accessed by remote employees from almost anywhere in the world. Nonetheless, big companies like Apple, LinkedIn, and others had massive cloud data breaches. This resulted from insider workings, preventable malware issues. When storing data on the cloud, you can encrypt data and effectively manage the keys used to decrypt the files.
VPNs
Connection using a virtual private network (VPN) is a safe method when using a public internet connection. It encrypts information protecting a computer from cybercriminals. Security software is also a viable option as it helps servers, mobile phones, mobile devices, and networks from intruders. It defends a system from viruses making company data secure.
Password Mangers
Another method to prevent data breaches is the implementation of proper password management strategies. Using password managers is an excellent way to go about this as it can prompt password changes regularly. Whether workers are using a personal device or work device, passwords are securely stored along with the sensitive information they are key to.
Secure Video Meetings
Zoom and other team chat apps, over time, have become widely used, thus paving the way for cybercriminals and intruders. The best way to prevent intrusion via tactics like “zoombombing” would be to use passwords for all meetings, hide meeting IDs, and locate the meetings once all of the involved parties have joined.
Two Factor Login
Two-factor authentication is a good idea of protection as the account has two security layers. If a hacker accesses the first layer, they would have to crack the second, which is an uphill task for them, but it helps keep accounts safe.
Regular Backups
Maintaining regular backups is key to data protection. At times an intruder may manage to enter into the system and hold information unless paid a ransom. Having a backup helps you not cave into the terms while not losing any data.
Employee Training
Data breaches often occur due to employees, and it is prudent if you implement training programs that will show them how to protect data better. It is also crucial that you restrict the amount of physical access employees have in storage areas. You should designate a secure site that limits entry to protect data from falling into the hands of the wrong people.
The effects of data breaches on a company can be catastrophic. The subtle methods of preventing attacks could go a long way in mitigating various issues. These data security tips are an excellent way to start as the little things count. Investing in good IT security practices could be the best bet to create a foolproof system that will ensure you never undergo the woes of a cyberattack.
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